Receiving Chapter Funds

Payments can be received in two ways: by member payment through re:Members Choice Finance and by payments collected outside of re:Members Choice Finance via check, cash, or payment app.

Payments Collected via re:Members Choice Finance

As payments are processed, re:Members Choice Finance transfers electronic funds collected twice a week and lockbox and Canadian payments once a week.

For electronic payments collected (credit card and ACH), you will typically see the deposit settled in your bank accounts 2-3 days after each deposit initiation date. Wednesday deposits will reflect electronic payments received by the chapter from the prior Friday to Sunday, and Friday deposits will reflect those from the prior Monday to Thursday.

Lockbox Payments and Canadian Chapters will only transfer one time per week. Deposits for Lockbox Payments will continue to be initiated on Wednesdays, covering Lockbox Payments from the prior Monday to Sunday. Canadian Chapters will continue to receive funds on the 1x weekly occurrence.

Tip: To see a list of these transfers, run the GB Fund Transfer report.

Chapter-Collected Payments

If a member pays outside of re:Members Choice Finance by check, cash, or a payment app, the payment must be manually posted to their account in re:Members Choice Finance.

Doing so has a number of key benefits:

  • Creating a paper trail for these payments.

  • Keeping the member balance current in re:Members Choice Finance.

  • Ensuring that those payments are reflected in the member's re:Members Choice Finance account history.

  • Ensuring those payments are included re:Members Choice Finance system reports.

Recording Chapter-Collected Payments

  1. From the Admin dashboard, navigate to the Invoice section.

  2. Locate the Chapter Collected Payments tile and click Manage. The Chapter Collected Payment form will appear.

    1. In the Chapter Collected Payment process, choose the members or member group for whom you want to record payment.

    2. Click Continue.

    3. In Step 2, select the account to which the payment should be recorded.

    4. For each payer, the following details are required:

      • Memo: A short description for the purpose of the payment.

      • Payment Method: Drop-down options include check, cash, and other.

      • Check # / Reference #: If "cash" was selected as the payment method, you may enter the word "cash" or "0000."

      • Charge Amount: The amount paid.

    5. Click Review to review the charges entered.

    6. Click Finish.