Setting up Payment Methods in the Business Unit

Once the business unit is created and GL accounts set up, specify the payment methods to be used when products are purchased.

1. Navigate to the Accounting App > Setup.

2. Select Business Units > Click Edit to open the business unit.

3. Select the Payment Methods menu option. All payment methods appear in either the Active or Inactive Payment Methods tabs.

4. Click Add New Payment Method. The Add New Payment Method form will appear.

5. Select the desired Method Type from the drop-down list. Only payment methods which have not already been activated will appear in this drop-down.

   Allowed payment method types include:

   • ACH

   • Bill Me

   • Cash

   • Check

   • Credit

   • Credit Card (American Express, Visa, Master Card, Discover, DinersClub)

   • Custom Option (Custom Check or Custom Cash)

   • JCB

   • Purchase Order

   • PayPalCheckout

   • TeleCheck

   • UnionPay

   • Wire

   Note: Cash, check, credit, wire transfer, and purchase order are accessible by staff users only. These options do not appear for non-staff users during checkout.

6. Select the Cash Account to which the payment should be applied. (Users creating a Custom Check or Custom Cash payment method must choose a GL account.)

7. Select the Available From date and, if desired, Available Until date.

   Payment methods with a future Available From date or a past Available Until date appear under the Inactive Payment Methods tab. All other payment methods appear under Active Payment Methods.
   Other options in the Add New Payment Method form differ depending on the Method Type selected. These can include:

   • Merchant: If multiple credit card merchants have been set up in the system, you can specify a certain credit card merchant for the payment type.
     When setting up an ACH payment option, keep in mind that an APG (Anywhere Payment Gateway), Authorize.net, or PayFlowPro merchant must be set up in the system. PayPal does not accept ACH transactions and will not appear as a selectable merchant when creating an ACH payment option.

   • Time Zone: Select the desired time zone for the batch cut off time. This is used for externally created batches in determining the Batch Cut Off Time in the selected time zone.

   • Batch Cut Off Time: For cases when an external batch for this payment type is created, set the time of day for the batch to automatically be closed to new transactions.

     Tip: Batch Cut Off Time setting is especially useful for those clients outside of the UTC The UTC is the re:Members time zone.. If using reconciliation this will be an important setting to consider.
     E.g., The UTC time is Tuesday at 12:01am and a client is in California and records a transaction on Monday at 9:01pm. The batch cut off time can be adjusted to ensure the transaction is recorded on the correct day.

8. Click Save.